1. Welcome to all members
7:05pm start, 26 present
2. Introduce the members of the Executive
President Rob St.Marseille, Vice President Roger Girard, Secretary Marc Larochelle, Treasurer Marc Laplante, Director Erik Labrosse, Director Rusty Hopper, Director Shannon Katary, Member at large Joe Hurban
3. Open floor to introductions or first time attendees to the WMBC AGM
Bridgette, Angie, Holly, Gilles, Phil Mulligan, Jean, Tracy, Jarod, Paul, Joe, Steve Knight, Daniel Tambur, Charlie Reid, Dominic Girard, Paul Guenette, Damien Duff, Crystal Sabul, Jody Whadell
4. Approve agenda
5. Call for new items for the agenda
Membership types, differed to #11
Qualified operators of ATV and equipment, to be discussed by Executive
Roger to clarify with our ATV insurance if ATV operator course required
SOP’s for equipment use – to be discussed by Executive
6. Confirmation of Minutes of previous Annual General Meeting
7. Presentation of Annual Report : Message from the President
Full message posted on our website
Big year for club in 2012,
Hosting O-Cup race Jul 8th, 500 racers expected including Olympians, club expected to profit approx $3000 from pre-ride fee. Very big accomplishment, the only Northern Ontario stop on the circuit
Open house at Naughton trails June 8th, BBq, music, free guided tours
Wolfpack Racing had a successful year, always had a racer on the podium at each race
Sudbury Fitness Challenge explained
8. Adoption of Annual Report (Copies of report will be made available)
9. Presentation : Statement from Treasurer
Currently have $8000 in reserves
2011 received a Trilium grant for over $8000 which was used to purchase an ATV and trailer, to continue our trail building initiatives
Club expensives are minimal due to community sponsors and donations
2011 trail maintenance cost less then $300, due to donations and many many volunteer hours
Requested to Track monetary amount of in-kind donations when possible
Requested to spend money :
- WMBC considering stocking gear to be readily available for members
- WMBC considering portable toilet for summer months
10. Nomination, Election & Confirmation of New Executive Group
President – Rob St.Marseille (confirmed)
Vice President – Roger Girard (confirmed)
Secretary – Marc Larochelle (confirmed)
Treasurer – Marc Laplante (wishes to resign, Gilles Bolduc volunteers, seconded by members, will be trained by Marc and Marc to resigned at a later date)
Director- Erik Labrosse (confirmed)
Director – Rusty Hopper (confirmed, specializes in liaising with ski club)
Director – Shannon Katary (confirmed, specializes in cracking the whip, media liaising and social chair)
Member at large – Joe Hurban, considering becoming a Director, specializing in Trail Maintenance Co-ordination
Member at large – Paul Guenette, becomes part of the Executive as a Director responsible for Facebook site, and Wolfpack Racing Co-ordination
11. Vote of thanks to outgoing Executive
Resignation of Paul Laplante previously accepted. A big thanks for helping to start a great thing for our community.
Resignation of Marc Laplante once Gilles is trained. We are not quite ready to let him leave us.
12. Determination of Annual Membership Fee
Refer to message from president. A more formal presentation of the membership fee structure and registration process will follow
Racer $60 – required for those racing the Ontario Cup circuit. Additional cost is to affiliate with the Ontario Cycling Club which is required to have a recognized club race. Otherwise would be independent riders wearing a t-shirt. This would eliminate the great team atmosphere we have at the race.
The extra fee is not to discourage those from trying an o-cup. If you have an adult membership you can still race the O-Cup without upgrading WMBC membership. OCA does require a one day event permit be purchased at the race. Paul Guenette, Wolfpack Racing co-ordinator will assist anyone who wishes to join the group.
Adult $45 – over 18yrs
Youth $25 – under 18yrs
Wednesday’s 630pm, at naughton trails – Ride captains to provide guided tours. Social atmosphere, more talking then riding. Grouped by ability and desire.
Sunday morning – same as above, possible at other location in Greater Sudbury
Rec. Rides are a great way to socialize, stay fit, learn the trail systems in Greater Sudbury
Youth Program $20 + youth membership, runs in the summer excluding long weekends and holidays. Teaching safe riding practices. Details on our site.
Online registration done via Zone 4. Link on our site in membership info area. Costs club $3.31 for every $45 membership. Reasonable fee should be covered by additional members joined due to ease of registration. Waivers signed electronically and stored on online, payments made securely on Zone 4 site and deposited into our site.
Paper registrations will be made available upon request by contacting Marc Larochelle. All explained on our site.
Paper registration will be made available at our open house.
Paper registration can then be added to Zone 4 site to keep an accurate list of members.
No more burden on local bike store to solicit members, take payments etc
13. Notice(s) of Motion (s)
1. Member feedback exercise: Erik Labrosse
- Present goal and purpose of membership survey
- Describe the process and confidentiality measures
- Distribute short 1-page surveys and collect
- Next step: Prepare and present results in a report to be posted on website
2. Next meeting